Shift scheduling for teams of 10 to 200
Build the week in minutes, let staff swap shifts on their phone, and send approved hours straight to payroll. Made for restaurants, cafés, clinics and shops.
4.8 from 620 reviews 1,400 teams No card needed
30 days free, no card
The trial ends by going quiet, never by charging you.
Live in an afternoon
Import staff from a spreadsheet and we build your first week with you on a call.
Staff accounts are free
You pay for people rostered in the month, not for logins.
Your data leaves on request
Rotas, timesheets and people export as CSV whenever you ask.
Kitchens, counters, clinics and shop floors all break a spreadsheet in different places. Midshift ships with the rules each one needs.
25–80 staff, one to four sites
Team · from £39 a month
6–25 staff, usually one site
Starter · from £25 a month
12–60 staff across one to three sites
Team · from £39 a month
8–120 staff, one or several shops
Team · from £39 a month
That is the median for a single café copying last week, fixing what changed and sending it to every phone. We timed 40 managers before and after they switched, and wrote down where the rest of Sunday night used to go.
Read the study
The same five jobs every week, now in one place and in the order they happen.
Build
Copy last week, drag the two shifts that changed, and see labour cost against budget as you go.
Publish
Everyone rostered gets the week on their phone. You see who has opened it and who has not.
Swap
Staff offer shifts to people trained for them. You approve with one tap, or let it approve itself.
Clock in
On the shop tablet or their own phone, inside a geofence you set. Late marks sit beside the rota.
Pay
Approve the week and the hours go to payroll — Xero, Sage, BrightPay, QuickBooks or CSV.
Pay only for people rostered in the month. Staff accounts are free, every plan starts with 30 days at no charge, and there is no contract.
Cheapest for your team
A single café, shop or clinic with up to 30 people
£62.50 a month for 25 people
£2.50 per person a month
Cheapest for your team
Teams of 20 to 70 across one to three locations
£59 a month for 25 people
£39 a month for 15 people, then £2 each
Cheapest for your team
Groups of 70+ people or more than three locations
£149 a month for 25 people
£149 a month for 75 people, then £1.50 each
Tell us roughly how your week works today. The estimate uses the timings from our study of 40 managers, not a marketing percentage.
Hours back every month
32 h
Worth, at £18 an hour
£570
Rota time drops by about 65%, each person costs about five minutes a week in messages and swaps, and each site about 40 minutes at payroll. How we measured it
Same café, same 22 people, same Saturday rush. The difference is where the manager’s evenings go.
How a Leith restaurant group moved off four spreadsheets in a fortnight.
Harbour & Vine Kitchens
Three restaurants and a bakery in Leith, 84 staff, one operations manager.
“Sunday night used to be four spreadsheets and a group chat. Now I publish the week before lunch on Friday, and the swaps sort themselves out without me refereeing.”
Morag DunlopOperations manager, Harbour & Vine Kitchens
Also running on Midshift:
Guides, spreadsheet templates and webinar recordings — useful whether or not you ever sign up.
Webinar recording Our payroll lead and an employment adviser walk through accrual at 12.07%, rolled-up holiday pay and the records you need to keep — with the questions owners asked live.
Template The spreadsheet layout our café customers used before they switched, cleaned up and free to copy — with the three rules that stop it breaking.
Guide The feature list never tells a manager how long the rota will take. So we sat with 40 of them, stopwatch in hand, before and after they switched.
Most teams publish their first real week within an afternoon. Upload your staff list as a CSV (or paste it from a spreadsheet), and we build your first week with you on a 30-minute call. Groups with several sites usually take one to two weeks to move everyone over.
They can, and most do: the iOS and Android apps show their shifts, take swaps and clock in. Anyone who would rather not can use the web version in any phone browser or get their shifts by text message.
You add a card, or you do not. Nothing is charged automatically, nothing is deleted for 90 days, and the CSV export works the whole time.
People with at least one shift in the billing month. Staff who are on leave, seasonal or not rostered cost nothing that month, so a quiet January is cheaper than December.
Team and Business plans push approved hours directly to Xero, Sage, BrightPay and QuickBooks, and every plan can download a CSV your bureau already reads. The file has one row per person per week, with rostered, clocked and approved hours side by side.
Clocked time is kept beside rostered time, never on top of it. You approve the difference once a week, and a dispute months later still has both numbers to look at.
In the UK, in two London data centres, encrypted at rest and in transit. We are registered with the ICO and a GDPR data processing agreement is part of every plan.
Only people you give the Payroll permission to. Managers can build rotas and approve swaps without ever seeing what anyone earns.
30 days free, no card, and a setup call where we build your first week with you. Most teams are live the same afternoon.
